In today’s world when people can communication through all sorts of media, chat clients, emails, social networks, telephones and what not, there is a need to bring all communication back into one one place. You cannot let the information be scattered all over the place or someone will end up in trouble, either by spending hours to look for what was agreed or biting the bullet and doing what was NOT agreed upon just because they cannot find the communication anywhere. Larger the projects, larger the penalty.

There can be no doubt as to the critical importance of effective communication management in terms of successfully facilitating not only the ultimate success of any particular project, but the meeting of criteria as far as planning, cost and deadlines are concerned. Most project managers would admit that around eighty percent of their time is spent communicating in one form or another with the various members and groups within the project team.

This means that a project manager has to manage communications effectively before being able to organize the smooth and efficient progress of any project. With a greater than ever number of people tending to be involved in large-scale projects and a far more diverse range of methods of communication, this is no small feat. Added to this is the very real probability that many of the related parties advising on or developing aspects of the project might be based many miles apart – even on different continents.

Another issue which will have to be addressed is the screening of communications, and this may also require a range of means by which data can be screened. Clearly, some communications will be of a more critical nature than others will, and it will be necessary for any communications management program to be capable of prioritizing information and ensuring that it is delivered to the right person, in the right format, and with the appropriate priority handling.

Naturally, it is not simply the collation and screening of communications which will need to be handled effectively, but the distribution of that information to the various parties who will need to be informed. Any project manager may admit to being partially little more than a glorified errand boy, passing notes from one party to another!

However, the complexity and dynamism involved in large scale, international projects can result very easily in breakdowns in communications, and it will be crucial for any project manager to know that the chosen system will be capable of handling multiple streams of information, in multiple formats, delivering that information to the right person, in the right format, and all taking into account the priority for each transmission. It’s a great deal to expect, but entirely necessary, since the likely success of any project is necessarily reduced the greater the frequency of communications errors, delays or failures. The importance of this issue makes the selection of software programs a fundamental issue in managing any project, especially a large-scale one.

Today we bring such a solution for people who would like everything back in one place, not only for project management, but for communication management, information management and once again be able to find everything in one place, which is simple enough to search.

A lot of tools are available, but they are far more complicated than what a small company would need, they only need a simple solution which brings the information required by any team member accessible when they need. Cut down on relying on emails to communicate and cut down on time spent on making people remind of what was already communicated to them.

The solution is going to be available very soon, i.e. by end of december, 2009. We shall keep updating this blog with the progress…

Effective communication means that each and every project team member should be fully apprised of the project status (at least on a macro level) at all times. Some detailed information may not be shared with all team members if they are very individual specific, but the big items should always be shared among the entire team. Communication can also take the form of regular updates to the assigning party as to status of the project and/or specific components of it.

Today a lot of tools exists which can help you and your team manage communication and effectivly be able to access that information whenever the need arrise.

We have checked and used a lot of tools in past, i shall write about our experience with different tools here soon.