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Over a period of time, the dynamics of managing the massive amount of real estate data becomes very complex. Every new commercial and residential property adds large volumes of data. Accurate information on the property is the basis of the real estate business. There is no or little room for error. Because any kind of misinformation can have financial and legal implications. When there are diverse pieces of data involved in every property deal, the data gets bigger.

Even for complex lease documents in real estate, intelligent data processing can help. Hitherto, it can help in reducing time and energy spent. It can simplify resources used on analysis and comprehensive understanding.

Even in the global context, it is assisting real estate Organizations. It bridges the gap between language barriers and facilitating effortless negotiations.

Here is a further in-depth understanding of why there is a need for DA. DA helps for intelligent data processing for complex real estate documents in the following ways-

1. Ease of understanding contract documents

To ensure that every deal meets the legal and financial requirements, the data has to be accurate. The Data Analytics (DA) tool must be capable of handling Big Data in a very efficient manner. It must have the capacity for:

  • Identifying and isolating quality data of the existing contracts,
  • Analyzing whether the data is accurate,
  • Checking that the data is not outdated.

A real estate portfolio needs to be unambiguous, precise, complete, and up-to-date. The real estate agent’s power of negotiations will decide how the business grows based on the data.

New contracts generate new sets of critical data that could have a direct impact on prices in the area. When you consider the life-cycle of every real estate deal, it gets tougher. It becomes cumbersome to save the data for each deal across portfolios. The effort involved in maintaining and accessing up-to-date information becomes a complex task.

2. Automating Crucial Real Estate Data

When the volume of data across portfolios grows, it becomes difficult to access data. The volume of grows through repeated sales and as the rentals of property grows. Intelligent DA tools help in simplifying the task of accessing and accumulating data.

The intelligent data tools carry out the following tasks:

Assimilation of data – From the latest documents, the model will cross-check for legitimacy. The model can identify interesting points that would affect future deals. The machine learning model also checks which parties could influence a future deal. The DA tool can segregate this data irrespective of redundancy or incomplete data.

Completeness of the data – To deal with real estate data processing, it needs to have a data framework. That framework should be capable of accessing and analyzing even the minutest information.

For example, information about a particular “for-sale” property has listed mortgage details. The details are very minute and sometimes goes unnoticed. The framework must be capable of detecting the importance of such aspects.

The concern of real estate agent is to know whether the mortgage has been paid off. The same concern is for property appraiser and the buyer. The framework should be intelligent enough to smell out these potentially-sticky situations. They should be efficient enough to identify them. Even if there is only a vague reference in the documents.

The veracity of the data – Knowing that online images have a commercial value, the pictures lie. Majority of the properties have images which are edited or modified. The purpose is to make the properties look more appealing to prospective buyers. The actual condition of the properties may or may not be the same. Here, the DA model can play a very big role by detecting doctored images. This can save time for the parties involved in the property deal. They can undertake physical verification before involving an appraiser.

3. Intelligent Data Processing For Growth In Real Estate

As the machine learning model provides fast, up-to-date, and accurate information. It provides extra benefits, for example:

  • Transparency: It gives an honest overview of the property and its location. It identifies the veracity of the information and provides reliable data to analyse.
  • Speed: The employees in the real estate agency can access the same data at the same time.
  • Completeness: The data on a given property is comprehensive. The model gives no incomplete or erroneous pieces of information, if it does, the model is not used.
  • Global: Irrespective of their geographical locations all the parties involved can collaborate easily.
  • Simplicity: DA tools that are designed to handle a vast amount of dynamic real estate data. This data will be complex in their design. They will simplify reporting, documentation, and generation of new contracts.
  • Deadlines: The DA tool will help in automating the linking of data with the source. The tool is tuned to become faster so that deadline management becomes easier.
  • Risk management: The model will analyze data for even the smallest signs of changes. The riskier aspects include unpaid mortgages, personal-loan-collateral that are outstanding. The framework should record any changes. They should also capture any factors which have a negative impact. This data helps in taking effective risk management decisions.
  • Consistency: Intelligent data processing for complex real estate documents will ensure data consistency. Every deal involves different entities and needs to maintain consistency. A simple deal can include buyer, seller, property appraiser, real estate agents etc.
  • Graphical: To take decisions when a complex unstructured data is in the form of graphs, is easy. It is very easy for all the persons involved in the deal to get the complete picture of the property. Graphs will also show the trend in the real estate scene in one region or a factor. This can have a major impact on the sale/buy of real estate.
  • History: The property ownership history is a major factor that affects a buyer’s decision. Intelligent data processing will give red-alerts if there are any issues related. It could be a family dispute over the ownership of the property and the rights over the property. The machine learning model will track data. It can get to details of who has transacted property tax payments for the property. The model can be enhanced to give details of the number of years or history of ownership.
  • Freehold/leasehold: Purchasers own the apartments built on a leased land. Which means that the original owner of the land still has the title to the land on which the apartments are built. A potential buyer would have to pay more to get that apartment if the land is leasehold.

4. Opportunities For Real Estate

Visualised data: The real estate sector is often faced with intense unstructured data. There is plenty of incoherent data. The opportunities that intelligent data processing introduces to real estate are vast. The unstructured data is now processed into better visualizations. It offers plenty of opportunities to real estate players.

Less threats: Real estate companies have innumerable properties on their books. Each property has different liabilities under them. The liability types include pre-foreclosure data, outstanding mortgages, ownership disputes. The accounting books can include notes to bankruptcy and auction related issues. Companies today are using intelligent data processing to safeguard themselves. With the help of Data, they save their clients from entering into financial problems.

Valuable insights: To get the risk-versus-returns profiles of the portfolios, companies have to amass data. This data is a large amount of dynamic and inconsistent data. The data has to be processed to derive meaning and be usable to the end user. To make the data meaningful to the property dealers, it has to be and analyzed with efficient DA tools. Being such a tedious process, realtors prefer to seek the services of Data Analysts. The Analysts will use tried and tested machine learning models to process the data. They will provide valuable insights to improve business. The realtors focus on their core real estate business. The analysts can guide them.

5. You Can Outsource Data Processing Task

Outsourcing the job of Data Analytics to experts actually saves money! This may sound contradictory. It is the analyst’s fees that is an expense. Experts will provide all the information in the form of easily-understandable visual representation. They can also make decisions faster on different deals. They chose the deals that get better return-on-investment (ROI).


To conclude, the real estate world is very volatile, unpredictable, and fiercely competitive. Intelligent data processing models are more just a luxury. They are vital for the survival of the property business and for the success of the real estate firm. Expert Data Scientists will convert the challenges into opportunities. The dynamic real estate data can now offer seamless accessibility. It can enable quick decision-making for the stakeholders.


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